Legacy: https://idsc-frazzoli.github.io/documents/the_frazzoli_experience.pdf#
Lab's philosophy
TODO: EF
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Why do we do what we do
TODO: EF
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How do we do what we do
TODO: AC, JT
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What do we do
TODO: AC, JT
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Who does it
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Complete roster
The official and updated list of all the people affiliated to with the lab is [at on this page
on the IDSC website][ website], where you can also see their contact information.
This documents document only lists the people that have specific roles.###
People in administrative roles
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These are the people who have an administrative role--roles - they deal with student enrollment, supervision, and evaluation.
Emilio Frazzoli is the **director** of the lab.
Andrea Censi is the **deputy director**.
Jacopo Tani is **oberassistent**.
Annina Fattor is the **lab manager**. She makes sure that the people above remember to do what they are supposed to do.
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People in technical roles
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Safety officers
We work with heavy equipment that is potentially unsafe if not used properly. Moreover, we work on autonomy: not only do we have heavy equipment, but that heavy equipment is autonomous!
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Marc-André Corzilius (Mac) is **the physical safety officer**. He provides training and guidance regarding the physical environment and tools. Operating our equipment without proper training and without respecting best practices endangers everybody's safety. Conscious transgression of those rules is ground for immediate termination of a student's relation relationship with our lab.
Jan Hakenberg is **Andrea Censi (pro tempore)
is the software safety officer**: he is responsible for best practices in software development , so that we minimize the risk of unintended unsafe behavior due to software defects. Similarly to Mac for the physical lab space, Jan provides training and makes the rules regarding our "virtual lab space". Software safety is as important as physical safety. Conscious trasgression transgression of rules for software development and software usage are is ground for immediate termination of a student's relation relationship with our lab.
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IT support
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Marc Albert is the
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IT support person
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. If somebody
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needs access to accounts or machines, he is
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the person to ask.
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Facilities
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Operational offices
All our offices on ETH main campus are in the ML building [directions](http://www.idsc.ethz.ch/the-institute/how-to-find-us.html)'s main campus are in the ML building. Find the direction here.
In case finding any room is unclear, please refer to the [floor plans](https://www.ethz.ch/services/de/service/raeume-standorte-transporte/raeume-gebaeude/orientierung/gebaeude.html?args0=ML)..
- TODO: update rooms below to reflect post-renovation setup Annina Fattor (Unlicensed)
Starting from the entrance from the staircase connecting to the ML hall our rooms are:
ML K 32.1 - Prof. Emilio Frazzoli's office
ML K 32.2 - Annina Fattor's office
ML K 37.1 - IDSC library / meeting room
ML K 37.2 - Dr. Andrea Censi's office
ML K 37.3 - Dr. Jacopo Tani's office
ML K 37.4 - Postdoc room
ML K 37.5 - Coffee room
ML K 42.1 - Julian Zilly's office
ML K 42.2 - Claudio Ruch's and Jan Hakenberg's office
ML K 43 - Student working room
ML K 39/41 - Rooms belonging to our group but currently unused
TODO: JZ: number of seats, (ML K 43): 6?### Autolab,
Duckietown Autolab
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(a.k.a. “Duckiedungeon”)
Number of seats (ML F 44.2): 4
TODO: JT: map and directions###
Dübilab
If you are involved with Dübilab please refer to this [doc](https://idsc-frazzoli.github.io/documents/rules_dubilab.pdf).###
General rules about spaces
At the beginning of each semester, the door signs of the student rooms should be updated. One PhD student will be responsible for the student room per semester.
If you are working either on your master’s thesis or as a full-time assistant, you are allowed to occupy one workplace full-time. You may leave your stuff (like computer, literature, etc.) on your desk.
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Please always lock the door if you are the last one to leave the room. Other students might have left their stuff (laptoplaptops, wallet, etc.) in the rooms.
If you have finished working on your thesis or project, please do not forget to remove your stuff from the rooms prior to returning the key.#
Research
- TODO: discuss the main research directions of the lab
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<!--
# Research philosophy
Three axes:
components -> system
simple behavior -> complex behavior
simulation -> reality -->
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Academic integrity
- TODO: principles of academic integrity, etc. (Andrea Censi, Jacopo Tani)
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Teaching
Every year we offer these three courses:
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- TODO:
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- Emilio Frazzoli Andrea Censi add new courses if applicable
Control Systems I](http://www.idsc.ethz.ch/education/lectures/control-systems-i.html) - Autumn semester[
Control Systems II](http://www.idsc.ethz.ch/education/lectures/control-systems-ii.html) - Spring semester
[Autonomous Mobility on Demand](http://duckietown.org/classes/2017/17-ETHZ/) - Autumn semester
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Administrative procedures
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How to buy/order materials
Students cannot order items and cannot get reimbursed if they do order something. For all orders, students should contact either Mac or Annina as described below.
Orders: For hardware orders (mechanical, electrical, research-related) for the lab - contact Mac.
Office ware: Other items (e.g. books, accessories for laptops, other)
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, put them on the order list on
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Google Drive (with all the information needed) Annina's
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spreadsheet
Note: Katharina and Annina are the only ones that can process orders with ETH credit card.
Autolab: see autolab rules
Conferences: Please book flights and hotels on your own and ask for reimbursement through ETHIS. If your budget is tight, contact Annina and we will find a solution.
TODO: add links, polish
Reimbursements: Please scan the whole receipt – it has to be clearly visible what you bought and describe it accurately (what occasion, date, people you were with (if it was a lunch etc.)). Reimbursements requests that do not respond to these requirements will be declined.
Reimbursements of flights: ETH launched a project for the reduction of CO2 emissions and therefore wants to have specific information about all the flights. Please indicate : class (economy, business, first); flight no.; no. of persons divided by semicolon into the Buchungstext-field.
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Borrowing materials
This is the list of materials available:
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TODO: double check and verify access criteria for payroll / students##
Key request procedure
The scientific supervisor writes an e-mail to Katharina Munz (CC Annina Fattor) with the following information:
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the period (starting and end date) for which the access is needed.
The student will get an e-mail as soon as the key is ready for pick up.
Usually, the student will be able to pick up his/her key within one or two days at the ISC Loge in LEE F314, Leonhardstrasse 21, Open Monday to Friday, 7.30 - 12.00 and 13.00 - 17.00. He/She will get an e-mail as soon as the key is ready for pick up.#
Accounts
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IDSC infrastructure
TODO: JZ: Give pointer to IDSC documents for printing
TODO: JZ: Give pointer to IDSC documents for file sharing##
Github
TODO: JH: Who creates the repos? any convention?##
Slack
This is our [group-Slack](https://idsc-frazzoli.slack.com/messages).
This is the [Duckietown-Slack](https://duckietown.slack.com/) if you are working on Duckietown-related projects.##
Calendar
To get access to the group calendar, please contact Julian Zilly via Slack. This step is handled during the onboarding procedure.##
Mendeley
To get access to the group's Mendeley, please contact Julian Zilly via Slack. This step is handled during the onboarding procedure.
TODO: JT: conventions##
Overleaf
To get access to the group's Overleaf-pro team, please contact Julian Zilly via Slack. This step is handled during the onboarding procedure.
TODO: JT: figure this out##
Rudolf
TODO: JZ: What is it? Why use it? How to get access to it?
To get access to the Rudolf, please contact Julian Zilly via Slack. This step is handled during the onboarding procedure.##
Zoom accounts and other teleconference software
We use [_zoom_](https://zoom.us/) as videoconferencing service. Every official meeting is recorded on the group's calendar and has a constant zoom link associate with it, to allow remote attendance.##
Policies
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No email policy, no personal messages
We do not like emails, because we receive plenty and it is easy to miss important ones.
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When in doubt on which channel to use, go for the #general one. Do not send personal messages, but use the dedicated #research or #project-specific channels. We like sharing.###
No attachments
We like email attachments even less than emails. If you have an attachment to share, use other means.
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Machine readable files go in the appropriate Github repository.
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Life of a Ph.D. student in the lab
TODO: philosophy
TODO: procedures##
The defense
TODO: philosophy
TODO: procedures###
The snake-fight portion of the thesis defense
During the thesis defense you will have to fight a snake.
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[snake]: https://www.mcsweeneys.net/articles/faq-the-snake-fight-portion-of-your-thesis-defense#
Grading
We have predetermined grading criteria. We weight the different criteria depending on the project level.##
What are you graded on?
Rigor: mathematics, data collection, experimental procedures.
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Technical contributions beyond the particular project.
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Who is evaluating you?
Rigor: your scientific supervisor(s).
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Technical contributions beyond the particular project: feedback from the whole group, including your peers.
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What is the weight of each grading criteria?
It depends on the level of your project. We weight differently: (a) master theses, (b) semester projects, (c) bachelor theses and (d) studies on mechatronics.#
Master Theses
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Application
Students apply by submitting the form at <http://bit.ly/frazzoli>.##
Supervision
We distinguish between:
The **scientific supervisor**(s) for your project. This is also called Co-Betreuer on MyStudies. This is a person with a Ph.D. who supervises the project in addition to prof. Frazzoli.
The **mentor**(s) for your project - this is the person that follows you day-to-day. It might be a postdoc, Ph.D.student, a research staff person. In some case, the mentor and the scientific supervisor are the same person.
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Timeline for a master thesis project
A Master thesis is assumed to be a full time commitment.
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<!-- TODO: at t + ? months: receive grade -->##
Mid-way evaluation
Refer to the [Checklist-2 middle](https://idsc-frazzoli.github.io/documents/checklist2-middle.pdf) for details.###
Deliverables timeline
You are expected to provide a final version of the thesis on the day of your defense presentation.
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Extra time can be awarded exclusively in extraordinary cases.##
Grading
These are the factors that are taken into account when evaluating your master thesis:
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Results of particular quality are awarded up to a bonus 10% points upon recommendation of the supervisor(s).#
Semester projects
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Application
Students apply by submitting the form at <http://bit.ly/frazzoli>.##
Grading
These factors will influence the evaluation of a semester project:
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5%: Technical contribution beyond the particular project.
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Bachelor theses
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Application
Students apply by submitting the form at <http://bit.ly/frazzoli>.##
Grading
During a bachelor thesis we look for potential:
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10%: Technical contribution beyond the particular project.
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Studies on Mechatronics project
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Application
TODO##
Grading
15%: Rigor.
10%: Quality of reports.
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10%: Technical contribution beyond the particular project.
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Software development
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Policies
TODO: JH: repos, etc.##
Code quality measures
Following conventions
Unit tests
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Make your work visible: push your code modifications to Github no later than at the end of the day. That way, reviewers can give feedback immediately and coordinate the work better. Only commit your own source code. If you adapt a code snippet from another source, state the origin and give credit, for instance via a URL.##
Good references to read
TODO: AC: add references#
Paper writing
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Process
TODO: JT link to Bernstein's guides##
Authorship policy
TODO: AC: write authorship policy
# Internal procedures
<!--
*Note: describe the procedures, but obviously don't write here the passwords/links to the documents that contain confidential information.*
-->
## : AC: write authorship policy
Internal procedures
The student tracking spreadsheet
Goal: make sure we don't forget any procedure connected to student supervision
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[Link to student tracking spreadsheet](https://docs.google.com/spreadsheets/d/1bh3yMiMRerpdHBk81AVDp_aiHbY-0eRuOqtoLD18_DM/edit#gid=0)##
Meeting notes
Goal: document our meetings
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[Link to meeting notes](https://drive.google.com/drive/folders/1Zr5X4gEaju-jbY1IcSWmaJ1RJPt_7qJG)##
The big TODO list
Goal: not forget what we need to do
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[Link to big TODO list](https://docs.google.com/document/d/1rTrCvcTOAjNyXxry2qDpBqN7D2cGusir_jlChyVvyJk/edit)##
Definition and advertising of projects
TODO: put in IDSC page
TODO: put in ETH-wide website
## Emilio's cockpit list
Goal: prioritize Emilio's actions so that nothing falls through the cracks
Access: Andrea and Annina